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Create Task from Email in Microsoft Outlook for Mac 2011

October 17, 2011

Now that iOS 5 can sync Tasks from my exchange server to the new “Reminders” app I decided to give it a try and see if I could replace my existing to-do manager. The app is actually pretty slick, offering reminders based on either temporal or location based info.

In addition to manually created tasks, I wanted to be able quickly create a task based on email. In Outlook 2010 this is done by dragging the email to the task icon. Unfortunately that same technique doesn’t work on Outlook for Mac 2011. After poking around I eventually discovered that in the menu bar there is a script menu (it looks like an S shaped piece of paper) that includes the workflow “Create Task from Message”. This did the trick. It creates a task from the selected email and that gets synchronized to the Reminders iOS app. To make it just a little easier I added a keyboard shortcut so I wouldn’t have to click through the menu each time. To do this open System Preferences -> Keyboard -> Keyboard Shortcuts. Select Application Shortcuts in the left window. In the right windows add a new Shortcut. Select Microsoft Outlook as the application (you may have to browse for it). For the Menu Title type the exact text “Create Task from Message” without the quotes. Next pick a keyboard Shortcut. I decided on Command+T. You can verify it is setup correctly by going back to Outlook and clicking on the script menu. You should see the shortcut tip Command+T next to Create Task from Message.


From → iPhone, Microsoft

  1. Meredith permalink

    Thank you! I am going back to Outlook from Mail, and I need keyboard shortcuts to speed things up. This told me that Create Task from Email did exist and easily stepped me through creating the shortcut. Awesome and easy tip – thank you!!!!

  2. Thank you! This will be a big help in getting what was becoming an email mess get organized. I appreciate the article!

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